Constitution

ARTICLE 1. Name of the Association:

1. The name of the Association shall be "Osmania Graduates' 9000 Association".
2. The Registered office of the Association shall be at the Exhibition Grounds, Mukarram Jahi Road, Hyderabad - 1 .

ARTICLE 2. Aims and Objects of the Association:

1. To promote educational, economic, scientific, social, cultural and other allied activities and establish institutions thereof.
2. To print and publish and/or to cause to be printed and published, newspapers, journals, periodicals, books and brochures.
3. To establish branches of the Association.
4. To create a sense of service among the alumni of the Alma mater.
5. To do all such other things as are incidental or conducive to the attainment of the above objects and for all round progress of the country.

ARTICLE 3. Membership:

The following persons are eligible to become the members subject to the approval of the Managing Committee of Osmania Graduates' Association.

1. The Graduates of Osmania University.
2. The Graduates of Nizam College, Hyderabad,. who graduated prior to its affiliation to the Osmania University.

Explanation: The Word 'Graduate' includes Post-Graduate.

ARTICLE 4. Patrons:

1. The Chancellor of the Osmania University will ordinarily be the Chief patron of the Association ex-officio. In case of his/her non- acceptance, the Managing Committee may choose any other person as the Chief patron of the Association.
2. The Managing Committee may request any other distinguished person or persons to be patron or patrons of the Association.

ARTICLE 5. Finances:

1. Sources of Income:

The sources of income of the Association shall be:

1. Membership fee
2. Donation
3. Grants from State and Central Governments and other agencies.
4. Other sources as envisaged by the Managing Committee from time to time.
2. Utilization of Income:

The income of the Association howsoever derived shall be utilized solely for the promotion of its aims and objects.

3. Membership fee:
1. There shall be only life membership of Osmania Graduates' Association.
2. Any eligible person may become a life member on payment of Rs. 250/-

ARTICLE 6. Financial Year:

The financial year of the Association shall be from 1st of April to 31^st March.

ARTICLE 7. CONSTITUTION OF MANAGING COMMITTEE:

The Managing Committee shall comprise of the following:

1. Office Bearers:
   1. President-1
   2. Vice President - 1
   3. Secretary-1
   4. Joint Secretary -1
   5. Treasurer-1
2. Members-14
3. The outgoing President shall be a member of the Managing Committee in the succeeding term unless he/she is re-elected as an office bearer.
4. The General Body of Osmania Graduates' Association shall elect the office bearers and 14 members from among the members mentioned under clauses (i) and (ii) of Article 3.
5. Members with a standing of at least one year shall be eligible to contest for and vote in the election for the Managing Committee.
   
   "Provided that no member of the Osmania Graduates' Association, who is an employee of any institution, sponsored or managed by the Osmania Graduates' Association shall be eligible to contest eto any post of the office bearer or member of the Managing Committee. However the members of the Osmania Graduates' Association who are employées of the institutions managed by the Osmania Graduates' Association will be eligible to contest for two out of the 14 members of the Managing Committee to be elected by the General Body.

ARTICLE 8. Term of the Managing Committee:

1. The term of the Managing Committee shall be three years.
2. The elections shall be held ordinarily in the month of June. The retiring office bearers shall be eligible for re-election to the same or any other office. Any casual vacancy or vacancies of the office bearers or of the members arising for any reason, may be filled by the Managing Committee and such members shall hold office for the remaining term of the committee.
3. However the Managing Committee shall continue to be in office until a new Managing Committee is elected.

ARTICLE 9. Powers and Functions of the Managing Committee:

1. Meet at least once in two months:
2. Chalk out programmes in furtherance of the aims and objects of the Association:
3. Supervise the general work of the Association:
4. Have power to appoint, suspend or remove any employee of the Association;
5. Prepare annual budget and present it to the General Body for approval.
6. Have power to spend in addition to the approved budget an amount not exceeding Rs. 10,000/- during a year on a particular item budgeted or not.
7. Have power to constitute Committees as may be found necessary, and define their functions.
8. Have power to borrow funds from the institutions/organisations approved by it;
9. Have power to sanction/advance funds to the institutions managed by the Association and also to invest money in the manner it deems necessary for the furtherance of the aims and objects of the Association.
10. Prepare and present the Annual Report on the activities of Association to the General Body.
11. Have power to co-opt to it members. However such members shali have no right to vote.
12. Have power to convene an extraordinary meeting of the General pond Body as and when necessary.
13. Shall have power to remove any member.
14. Have power to frame Rules and Regulations for the conduct of the affairs of the association and for the conduct of election to the Managing Committee.

ARTICLE 10. Quorum:

The quorum of the Managing Committee shall be seven of which atleast four shall be non-office bearers. Where no quorum is present at any meeting within half an hour of the appointed time of the meeting it shall stand adjourned. For the adjourned meeting no quorum shall be required.

ARTICLE 11. Powers and functions of office-bearers:

1. President:

The President shall;

1. Be the head of the Association.
2. Preside over the meetings of the General Body and Managing Committee.
3. Normally preside over all other meetings of the Association;
4. Have the right to exercise a casting vote, if there is a tie.
5. Have the power to call for an extraordinary meeting of the General Body.
2. Vice President:

The Vice President shall assist the President in the matters entrusted to him by the Managing Committee and in the absence of the President shall perform the functions of the President.

3. Secretary:

The Secretary shall

1. Be the Chief Executive of the Association and supervise the work of the office of the Association, attend to the routine correspondence and obtain the approval of the President before entering into correspondence in matters of special and important nature:
2. Issue notices for the meetings of various bodies and of Association in accordance with the rules laid down for the purpose.
3. Place all important matters before the Managing Committee for consideration and decisions;
4. Specify the nature and fix the time and place of the meetings of various bodies of the Association with approval of the President.
5. Be the custodian of the properties of the Association.
6. Convene the extraordinary meeting of the General Body within seven days of the receipt of a written requisition made by 50 members or 1/10 of the total membership of the Association, whichever is less.
7. Shall implement all the decisions of the Managing Committee.
4. Joint Secretary:

The Joint Secretary shall assist the Secretary in matters entrusted to him by the Managing Committee/Secretary and in the absence of the Secretary shall perform the functions of the Secretary.

5. Treasurer:

The Treasurer shall;

1. Collect subscription from the members and issue receipts;
2. Arrange all payments approved by Managing Committee.
3. Disburse payments duly sanctioned by the Secretary, provided expenditure on any single item does not exceed Rs. 500/-.
4. Submit the accounts to the Managing Committee at the end of two months;
5. Have power to keep ready cash not exceeding Rs. 1,000/- in komo his custody. Money in excess of Rs. 1000/- shall be deposited in a Nationalised Bank as approved by Managing Committee in the name of the Association and shall be operated upon by any two of the following office bearers;
   President
   Secretary
   Treasurer
   
   If the aforesaid office bearers are not available at any time, the Managing Committee may authorise any two of the office bearers to operate on the Bank account for a specified period of time.

ARTICLE 12. Meetings of the General Body:

There shall be two kinds of meetings of the General Body of the Association.

1. Ordinary Meeting:

An Ordinary meeting of the General Body of the Association shall be convened at least once in a year, ordinarily in the month of June, to

1. Approve the Annual report of the Association;
2. Approve the audited statements of accounts, appoint Auditors for the ensuing year and fix their remuneration;
3. Sanction the budget;
4. Consider resolutions, if any
5. Elect the Managing Committee, if any
6. A notice of at least fifteen days shall be given to the members for the ordinary meeting of the General Body.
7. 50 members or 1/10th of total membership eligible to vote, whichever is less, shall constitute the quorum for the ordinary meetings of the General Body. Where no quorum is present at any meeting within half-an-hour of the time of the meeting it shall stand adjourned. For the adjourned meeting no quorum shall be required.
2. Extra-ordinary Meeting:
1. An Extra-ordinary Meeting of the General Body shall be convened either on requisition as laid down by sub-clause (f) of clause (iii) under Article 11, or as stipulated by clause (xii) under Article 9 and sub-clause (c) of clause (i) of Article 11 of the constitution.
2. A notice of at least 3 clear days shall be given to the members for an extra-ordinary meeting of the General Body.
3. 50 members or 1/10th of total membership eligible to vote, whichever is less, shall constitute the quorum for an extra- ordinary meeting of the General Body.

ARTICLE 13. Amendments to or Repeal of the Constitution:

1. Amendments to or repeal of the constitution of the Association shall be considered by the General Body of the Association specially convened for the purpose either by the Managing Committee or on requisition by at least 50 members or 1/10th of total membership, whichever is less.
2. Amendment to or repeal of the constitution shall become effective only if they are approved by 2/3 rds of the members present and voting.

ARTICLE 14. No-Confidence Motion:

1. If a no-confidence motion against any elected office bearer or member of the Managing Committee is presented under the signature of at least 50 members or 1/10th of the total membership, whichever is less, the Secretary shall summon an Extra-ordinary Meeting of the General Body and place the motion before it for consideration. The quorum for this Extra-ordinary General Body meeting shall not be less than 50% of the total membership.
2. If the no-confidence motion is approved by majority of the members present and voting, the office bearer(s), Member(s) concerned shall vacate the office forthwith. If the motion fails, no such motion shall be presented within a period of one year.

QUALIFICATION OF ELECTION OFFICER:

Any person who is not a member of the Osmania Graduates' Association and is conversant in the conduct of election may be appointed as Election Officer.

1. A notice of 15 days Shall be given by the Election Officer to all the elig all the eligible voters, either by post, under certificate of posting, or by hand delivery, in From No. I
2. The Notice shall state the last date and time and place for filing nominations (such date shall not be earlier then seven. days of date of notification).
3. The nomination shall be presented in Form No. Il to the Election officer or to any person authorized by him. The Election officer shall notify the nominations in Form No. III on each date of receipt of nominations in the order of receipt of time.
4. The Election officer shall scrutinise the nominations on the following day of last date of the nominations. The Candidates or his nominee shall be permitted to attend the scrutiny.
5. The nomination of any candidate shall be invalid on the following grounds:
   1. If the candidate, or the proposer. or seconder, is not a valid Voter.
   2. If a member proposes or seconds more than one candidate to the Same Office, the nomination received first will only be valid.
   3. If the nomination is for members under proviso to clause (v) of Article 7 and the candidate does not belong to that category.
   The list of Valid nominations shall be published immediately after the scrutiny is completed as shown in Form IV.

LAST DATE OF WITHDRAWAL

The last date and time of withdrawal shall be 5-00 P.M. on the 3^rd day of the publication of the list of valid nominations.

LIST OF CONTESTING CANDIDATES:

The list of contesting candidates shall be published on notice board immediately after the time of the withdrawal is over as shown in Form V.

POLLING

If there is contest, the polling will be held on the 5^th day of the date of publication of final list of contesting candidates.

ELIGIBILITY TO VOTE:

A member will be permitted to vote on production of identity card issued by the office. Issue of the identity cards will be stopped five ondays before the date of polling.